Blog Archives | Canon Business Centre SOS

Category: Blog

May 3, 2023

Maximising Productivity in a Hybrid Workplace with Canon Business Centre SOS

As we are still finding out what the hybrid work model looks like, it is crucial to find ways you can be maximising productivity in a hybrid workplace, whether you are working from home or the office.

Maximising Productivity in a Hybrid Workplace while working from both home and the office

The other challenge employers have is the need to recognise flexible work as a key employee value proposition (EVP) differentiator. Today candidates expect work flexibility, and organisations unable to provide it will struggle to remain competitive in a hypercompetitive talent market.

Canon Business Centre SOS, offers a range of solutions that can assist you with hybrid working and here are some suggestions on how you can be maximising productivity in a hybrid workplace environment.

Secure Print and reporting home & office printing:

Protect against unintended data loss and uncollected printing by utilising intelligent and secure print and workflow tools, which also encourage efficient practices and cost management.

Secure printing technology can improve the cyber security of any business

Ensure that these tools support remote submission and the delegation of printing tasks to either staff members or a centralised or hybrid service. Streamline workflow by incorporating personalisation tools, providing users with a seamless experience across print, copy, and scanning services, enhancing flexibility, and optimising facility usage.

Keep your documents secure with Canon’s security solutions, including data encryption, user authentication, and document tracking. All this using either an on prem or a cloud-based solution allows you to track user trends with print and scanning on both office and home devices. Stay on top of your printing costs with Canon’s cost management solutions, which can help you reduce printing costs and save money by 30% on average.

Document Management and Data Capture:

Take advantage of Canon’s document management solutions to help you organise and manage your digital documents. With features like document scanning, storage, and retrieval, you can easily access your files from anywhere, anytime. Canon Business Centre SOS offers digital archiving solutions to turn what is currently a paper-based archive function into a digital one.

document management and data capture through Canon's document management solutions

Save time with Canon’s automated workflow solutions, which can help you streamline your business processes, approvals and improve efficiency. Saving time on the majority of your business processes allows your staff to be as efficient as possible and your business to be as profitable as possible.

PDF Editing & Collaboration:

PDF editing using a PDF editor

PDF editing software offers advanced features that provide more functionality for PDF documents, such as the ability to convert PDFs into or combine Word, Excel, PowerPoint and more formats, streamline document creation, conversion, editing, eSigning, and more.

Centralising your Print output:

Centralising your Print output in your workplace to maximise productivity

Promote sending bigger print and scan tasks to a centralised internal team instead of using local MFDs. Implement user-friendly tools for job submission, preferably with eTicketing for tracking and allowing your centralised team to manage, to a secure and controlled centralised print and post room.

If you would like support with maximising productivity in your hybrid workplace, please get in touch. We would love to help you with your digital transformation.

April 26, 2023

How is CBC SOS helping legal firms with PDF editing and bundling?

Canon Business Centre SOS is currently helping legal firms and professionals in the UK with their PDF editing and bundling.

What does a PDF Editor do?

PDF editing using a PDF editor

PDF editing software offers advanced features that provide more functionality for PDF documents, such as the ability to convert PDFs into Word and Excel documents, streamline document creation, conversion, editing, and eSigning, and more.

How are the Canon Business Centre SOS helping legal firms with PDF Editing and Bundling?

PDF Editing and bundling for legal firms

Legal professionals in the UK must manage a significant volume of documents every day. From contracts and agreements to court filings and briefs, they require a reliable tool to manage and edit these documents. Power PDF by Kofax is a powerful tool that can assist legal firms with bundling and PDF editing. In this blog, we will explore how Power PDF can benefit legal firms in the UK.

Efficient document bundling

PDF bundling involves combining multiple documents into one file

Document bundling is an essential task for legal firms in the UK. It involves combining multiple documents into a single PDF file, organising them logically, and creating a table of contents. This task can be time-consuming and tedious, especially when dealing with a large number of documents.

Power PDF simplifies this task by providing an intuitive and easy-to-use interface that enables users to drag and drop files into a PDF binder. The binder automatically arranges the documents in the correct order, and the table of contents is automatically generated. This saves time and ensures accuracy, making it easier for legal professionals to manage large document sets effectively.

Advanced PDF editing

Advanced PDF editing can be helpful for legal professionals

Legal professionals in the UK often need to edit PDF documents, such as adding annotations, highlighting, redacting sensitive information, and adding stamps or signatures. Power PDF provides advanced PDF editing features that allow users to make these edits quickly and easily.

The tool provides a comprehensive set of markup and annotation tools, including text boxes, sticky notes, highlighters, and strikethrough. It also has a redaction tool that can be used to remove sensitive information from a document, such as social security numbers or confidential company information.

Power PDF also provides advanced signature features, allowing users to create and manage digital signatures. This feature is particularly useful for legal professionals in the UK who need to sign and send documents electronically, such as contracts or court filings.

Integration and connectors

Integration and connectors for PDF editors

We know integration and connectors into your document management or Case Management Systems is key to legal firms to ensure a process is as simple as possible for your users. Power PDF has direct connectors with many of the legal DM and CMS applications firms use.

Enhanced document security

Enhanced document security can be achieved by using a PDF editor like Power PDF

Legal firms in the UK deal with confidential and sensitive information daily, making document security a top priority. Power PDF provides advanced security features that help protect against unauthorised access and ensure compliance with regulatory requirements.

The tool provides password protection and encryption features that allow users to secure documents and control access to sensitive information. It also provides a redaction tool that allows users to remove confidential information from documents, ensuring that only authorised users can access the information.

Improved collaboration

PDF editing and bundling can lead to improved collaboration for legal firms

Power PDF makes it easy for legal professionals in the UK to collaborate on documents. It provides a commenting and markup feature that allows users to add comments and feedback to a document, making it easier to work together on a project. This feature is particularly useful for legal teams working on a case or project, enabling them to collaborate and share information more efficiently.

Conclusion

Power PDF for legal firms, a secure way to edit documents and PDFs

In conclusion, Power PDF is an essential tool for legal firms; the second largest PDF editing tool globally and is a third of the price (you read that correctly!!) of it’s number one competitor. Used by many firms on a local, national and global scale, It provides advanced features for document bundling, PDF editing, document security, and collaboration.

With its intuitive and easy-to-use interface, legal professionals can manage large document sets quickly and efficiently, saving time and improving productivity. Whether you are a solo practitioner or part of a large law firm, Power PDF can help you manage your documents effectively and securely in the UK.

Get in touch today for a online demo and a free trial of Power PDF for your firm.

10 ways to make your business more sustainable

April 24, 2023

10 Simple Ways to Make Your Business More Sustainable with Canon Business Centre SOS

Here are 10 simple ways that you can make your business more sustainable with Canon Business Centre SOS:

1. ECO SMART

Make your business more sustainable - ECO SMART Reviews

Canon Business Centre SOS can offer sustainability consulting services with our ECO SMART consultation programme to help businesses assess their environmental impact, identify areas for improvement and develop a sustainability plan tailored to their specific needs and requirements.

2. Recycling programs

Make your business more sustainable - recycling programs

Canon Business Centre SOS can help businesses set up recycling programs for used toner cartridges/ink cartridges to keep them out of landfills.

3. Encourage Digital Processes

Encourage digital processes

Canon Business Centre SOS can encourage businesses to adopt digital transformation, scanning, and digital archiving solutions which we offer, that reduce paper usage and storage requirements.

4. Green printing options

Make your business more sustainable - green printing options

Canon Business Centre SOS can provide businesses with green printing options such as eco-friendly paper, eco-friendly finishing options & eco-friendly print technology.

5. Sustainable supply chain

Finding sustainable supply chain for your printing is important

Canon Business Centre SOS can work with businesses to create a sustainable supply chain that includes sourcing materials from sustainable and ethical sources and minimising waste throughout the supply chain.

6. Employee education

Employee education can help reduce printing costs and carbon emissions

Canon Business Centre SOS can offer employee education and training programs to help businesses create a culture of sustainability and encourage sustainable practices in the workplace through the technology we supply to businesses.

7. Cloud Based Follow Me Print

Having a Cloud based follow me print server can help reduce printing costs

Reduce your impact on the environment by reducing your print wastage and reducing the requirement for on premise hardware to support your hosting of applications/data.

8. Digitise Documentation

Make your business more sustainable - Digitise Documentation

Canon Business Centre SOS can provide solutions to extract data which Is currently a paper heavy labour-intensive practice which reduces paper being passed around the business.

9. Tweak Your Technology

Make your business more sustainable - Tweak Your Technology

Updating your existing technology can add value to your sustainable values as a business. Simple solutions such as fax, can be turned on to send your faxes digitally.

10. Visibility

Make your business more sustainable - Visbility

Canon Business Centre SOS can provide reports on a number of different area’s of your business to help you make decisions on changes now and in the future based on the data. This includes reports on people, print, business processes and space management.

If you would like to make your business printing and digital processes more sustainable, contact us today! We would love to support you with your digital transformation.

April 17, 2023

The importance of secure printing technology

In today’s society, the importance of secure printing technology cannot be overstated. Many of the most mission-critical and sensitive documents are sent to the printer, as modern printers and MFDs are capable of performing a wide range of functions and processes that help organisations improve efficiency and productivity.

Secure printing technology can improve the cyber security of any business

Unfortunately, many businesses underestimate the cyber security risks associated with IoT devices, and do not adequately monitor and protect their networked printers and MFDs. However, digital hacking is not the only concern, as paper documents left unattended in an output tray can easily be intercepted, resulting in costly data breaches.

Securing your business using secure printing technology

To protect your print and document management capabilities, it is essential to implement a security-first print system. Sophisticated user authentication, Follow Me Printing and document encryption are just a few of the safety features of a secure print environment.

Secure printing technology can improve the cyber security of any business

According to the latest Global Print Security Landscape Report by Quocirca, 68% have experienced data losses due to unsecure printing practices. Legacy printers are simply not equipped to safeguard sensitive information, making secure printing solutions a necessity.

Examples of secure printing technology

Secure printing technology provides many benefits in the workplace. With so many distractions in a typical workplace environment, it is easy for printed documents to end up in the wrong hands. Secure printing technology helps defend your documents, staff, and customers.

Follow Me Printing, for example, ensures that printed documents can only be released following user authentication, while document encryption ensures that confidential files are protected from unauthorised access.

Having alerts and audit trails for printing jobs can improve cyber security

Alerts and audit trails are also important in keeping track of device usage and document flows. By having complete visibility over who has been using an MFD and who has been processing files, you can quickly identify potential security issues.

Furthermore, print management software can provide the control and protection needed to enable remote printing with confidence. Remote workers can submit documents from any PC, mobile or tablet device, and the documents are securely stored until they can be printed on office infrastructure or printed by a trusted delegate.

Home printing and security concerns

Is printing from home secure

66% of IT Leaders are concerned about the risk of home printing and security concerns are higher for home printing compared to office printing. With uniFLOW Online, you’re able to also monitor users who are using home printers without having to supply devices for your staff.

Get in touch with the Canon Business Centre SOS, to get help with assessing all printers and MFDs to identify potential weak access points. We can help recommend some improvements.

By taking these steps, you can ensure that your print environment is secure and protect your organisation from costly data breaches.

PDF Document Editing Software for Businesses

March 31, 2023

10 ways a PDF editing tool can help your business succeed

What does a PDF Editor do?

PDF editing software offers advanced features that provide more functionality for PDF documents, such as the ability to convert PDFs into Word, Excel, PowerPoint, and more formats, streamline document creation, conversion, editing, eSigning, and more.

Here are 10 ways a PDF Editing tool can help your business.

1. Manage and organise documents more efficiently by bundling documents and creating a table of contents.

2. Convert PDFs into editable Word and Excel documents, making it easier to extract data and reuse it in other documents.

3. Use advanced PDF editing features, including text and image editing, annotation tools, and redaction to edit PDF documents quickly and easily.

4. Collaborate on documents more effectively with commenting and markup tools.

5. Secure confidential documents with password protection and encryption features, ensuring that only authorised personnel can access them.

6. Simplify document signing with e-signature tools and integrations, saving time and reducing paper waste.

7. Use OCR (Optical Character Recognition) technology to convert scanned images and documents into searchable and editable PDFs.

8. Reduce file size and optimise PDFs for faster sharing and storage with advanced compression tools.

9. Improve accessibility by adding tags and creating accessible PDFs that comply with accessibility standards.

10. Improve productivity and efficiency by using Power PDF’s intuitive and user-friendly Microsoft like interface to manage and edit documents.

Get in touch today for a online demo and a free trial of Power PDF for your firm.